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Need to find a way to have a table title listed for the first page it's on,
then if there is a continuation page, the same title followed by "(cont)". I
can do a title that is the same using the heading row, but I can't figure out
how to have the (cont) show up after the title on the continuation page(s) to
show it is a continuation.
Or if I could put something on the first page just prior to the table that
would override the (cont) so it didn't appear on the first page. Snce this
is a US Government requirement for documents, WORD should support it somehow.
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You can do as follows:
1. In the first table row, type “(cont.)†as you want it to appear on the
following pages. Make sure that Table > Heading Rows Repeat is turned on for
that row.
2. On top of the text “(cont.)â€, create a text box or an AutoShape with the
same shading as the table row (if no shading, use white fill), thereby
“hiding†the text “(cont.)â€. Make sure the text box/AutoShape is anchored to
a paragraph above the table so that it will not repeat on the following pages
(it must be anchored to a paragraph that will remain on the same page as the
first table row).
In the “Advanced Layout†dialog box (opened via the “Advanced†button on the
Layout tab of the Format Text Box/Format AutoShape dialog box) I would turn
on “Move object with text†and “Lock anchor†to best possible keep track of
the object.’
--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word
"Joe Presson" wrote:
[Quoted Text] > Need to find a way to have a table title listed for the first page it's on,
> then if there is a continuation page, the same title followed by "(cont)". I
> can do a title that is the same using the heading row, but I can't figure out
> how to have the (cont) show up after the title on the continuation page(s) to
> show it is a continuation.
> Or if I could put something on the first page just prior to the table that
> would override the (cont) so it didn't appear on the first page. Snce this
> is a US Government requirement for documents, WORD should support it somehow.
>
>
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I was experimenting with that as your reply arrived. I hadn't understood
before how to link the textbox to the text above the table yet. But there is
still a sticky issue - the Table of Contents (in this case, the list of
tables with their titles) assumes the table title is "title (cont)". I can
hide the "cont" in the first occurrence of the title in the body of the
document, but I don't know how to make Word ignore it in the list of table
titles. I tried to make the last portion of the table title be "normal"
style/format (the first part is "Table" style/format, which generates the
auto link to the table of contents); but Word doesn't seem to allow a
different format for a portion of the title. Appreciate your help!
Joe
"Lene Fredborg" wrote:
[Quoted Text] > You can do as follows:
> 1. In the first table row, type “(cont.)†as you want it to appear on the
> following pages. Make sure that Table > Heading Rows Repeat is turned on for
> that row.
>
> 2. On top of the text “(cont.)â€, create a text box or an AutoShape with the
> same shading as the table row (if no shading, use white fill), thereby
> “hiding†the text “(cont.)â€. Make sure the text box/AutoShape is anchored to
> a paragraph above the table so that it will not repeat on the following pages
> (it must be anchored to a paragraph that will remain on the same page as the
> first table row).
>
> In the “Advanced Layout†dialog box (opened via the “Advanced†button on the
> Layout tab of the Format Text Box/Format AutoShape dialog box) I would turn
> on “Move object with text†and “Lock anchor†to best possible keep track of
> the object.’
>
> --
> Regards
> Lene Fredborg - Microsoft MVP (Word)
> DocTools - Denmark
> www.thedoctools.com
> Document automation - add-ins, macros and templates for Microsoft Word
>
>
> "Joe Presson" wrote:
>
> > Need to find a way to have a table title listed for the first page it's on,
> > then if there is a continuation page, the same title followed by "(cont)". I
> > can do a title that is the same using the heading row, but I can't figure out
> > how to have the (cont) show up after the title on the continuation page(s) to
> > show it is a continuation.
> > Or if I could put something on the first page just prior to the table that
> > would override the (cont) so it didn't appear on the first page. Snce this
> > is a US Government requirement for documents, WORD should support it somehow.
> >
> >
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I would modify Lene's procedure to suggest anchoring the text box to text in
the second (or first non-heading) row of the table. That way you can be sure
it will stay on the same page with the heading row.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
"Lene Fredborg" <lf[ at ]REMOVETHISthedoctools.com> wrote in message
news:6E6D1CAA-63C2-491A-A32A-764F67F386FC[ at ]microsoft.com...
[Quoted Text] > You can do as follows:
> 1. In the first table row, type "(cont.)" as you want it to appear on the
> following pages. Make sure that Table > Heading Rows Repeat is turned on
> for
> that row.
>
> 2. On top of the text "(cont.)", create a text box or an AutoShape with
> the
> same shading as the table row (if no shading, use white fill), thereby
> "hiding" the text "(cont.)". Make sure the text box/AutoShape is anchored
> to
> a paragraph above the table so that it will not repeat on the following
> pages
> (it must be anchored to a paragraph that will remain on the same page as
> the
> first table row).
>
> In the "Advanced Layout" dialog box (opened via the "Advanced" button on
> the
> Layout tab of the Format Text Box/Format AutoShape dialog box) I would
> turn
> on "Move object with text" and "Lock anchor" to best possible keep track
> of
> the object.'
>
> --
> Regards
> Lene Fredborg - Microsoft MVP (Word)
> DocTools - Denmark
> www.thedoctools.com
> Document automation - add-ins, macros and templates for Microsoft Word
>
>
> "Joe Presson" wrote:
>
>> Need to find a way to have a table title listed for the first page it's
>> on,
>> then if there is a continuation page, the same title followed by
>> "(cont)". I
>> can do a title that is the same using the heading row, but I can't figure
>> out
>> how to have the (cont) show up after the title on the continuation
>> page(s) to
>> show it is a continuation.
>> Or if I could put something on the first page just prior to the table
>> that
>> would override the (cont) so it didn't appear on the first page. Snce
>> this
>> is a US Government requirement for documents, WORD should support it
>> somehow.
>>
>>
>
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In 2007, 2003, and 2002, use the style separator. Create a style that looks
like your caption style but named, say, caption clone. Type the caption
and the continuation notice on separate lines and apply the appropriate
styles. Put the cursor anywhere in the caption (first of the two paragraphs),
then click the style separator. ---You'll have to add it to your toolbar in
W2002-3 from the all commands list or to the QAT in W2007 from the commands
not in ribbon list. The table TOC should only pick up the caption style (or
whatever style name you have asked it to look for).
In Word versions before 2002, you can do the same thing by applying the font
style hidden to the paragraph mark at the end of the caption.
W2007 has a new feature, linked (paragraph and character) styles, that allows
you to put two styles in the same paragraph. A linked style, whether used as
a paragraph style or a character style, can be picked up by a TOC. It works
OK in my few tests, but I haven't tried it in a production document.
*********
I worked many years at an federal agency whose multipage table titles also
had to add "Continued." on all but the first and last page. The last page
had to add "Concluded." instead. I guess that, with Word (which they
weren't using when I left), they have to add a second text box.
PamC
Joe Presson wrote:
[Quoted Text] >I was experimenting with that as your reply arrived. I hadn't understood
>before how to link the textbox to the text above the table yet. But there is
>still a sticky issue - the Table of Contents (in this case, the list of
>tables with their titles) assumes the table title is "title (cont)". I can
>hide the "cont" in the first occurrence of the title in the body of the
>document, but I don't know how to make Word ignore it in the list of table
>titles. I tried to make the last portion of the table title be "normal"
>style/format (the first part is "Table" style/format, which generates the
>auto link to the table of contents); but Word doesn't seem to allow a
>different format for a portion of the title. Appreciate your help!
>
>Joe
>
>> You can do as follows:
>> 1. In the first table row, type “(cont.)†as you want it to appear on the
>[quoted text clipped - 22 lines]
>> > is a US Government requirement for documents, WORD should support it somehow.
>> >
--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.aspx/word-tables/200812/1
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