Multiple contacts folders in Outlook 2007 Parish Pete 12/30/2008 1:16:00 PM I want to email a message with an attachment to around 50 people. Their details are in an Access database and I can export their details to a second 'contacts' .pst folder. So far so good! All those people need to be in the same distribution list. When I go to add them, only the contacts in my normal default contacts folder are displayed. I could add them to normal contacts folder but it would better to keep thing tidy. If only the Word mail merge from Access data would send message text plus pdf attachment this would be unnecessary! Any help welcomed.

Re: Multiple contacts folders in Outlook 2007 "Gordon" <gordonbparker[ at ]yahoo.com.invalid> 12/30/2008 1:25:40 PM "Parish Pete" <ParishPete[ at ]discussions.microsoft.com> wrote in message news:45344836-9970-44C9-8FA1-02676B25B79A[ at ]microsoft.com... [Quoted Text] >I want to email a message with an attachment to around 50 people. > > Their details are in an Access database and I can export their details to > a > second 'contacts' .pst folder. So far so good! > > All those people need to be in the same distribution list. When I go to > add > them, only the contacts in my normal default contacts folder are > displayed. > > I could add them to normal contacts folder but it would better to keep > thing > tidy. > > If only the Word mail merge from Access data would send message text plus > pdf attachment this would be unnecessary! > > Any help welcomed. Have a look here to see if this might help: http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s)

Re: Multiple contacts folders in Outlook 2007 Parish Pete 12/30/2008 5:11:01 PM "Gordon" wrote: [Quoted Text] > "Parish Pete" <ParishPete[ at ]discussions.microsoft.com> wrote in message > news:45344836-9970-44C9-8FA1-02676B25B79A[ at ]microsoft.com... > >I want to email a message with an attachment to around 50 people. > > > > Their details are in an Access database and I can export their details to > > a > > second 'contacts' .pst folder. So far so good! > > > > All those people need to be in the same distribution list. When I go to > > add > > them, only the contacts in my normal default contacts folder are > > displayed. > > > > I could add them to normal contacts folder but it would better to keep > > thing > > tidy. > > > > If only the Word mail merge from Access data would send message text plus > > pdf attachment this would be unnecessary! > > > > Any help welcomed. > > > Have a look here to see if this might help: > http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm > > -- > Asking a question? > Please tell us the version of the application you are asking about, > your OS, Service Pack level > and the FULL contents of any error message(s) > > Gordon, Many thanks. I had read this before but it goes deeper than I want to delve. The bottom line is that I have 200 contacts in the default contacts folder and I don't really want to add the other 50 and the trawl through adding them to a group. I'd really like to keep the two sets separate. I'm nearly there, if I could just group them, alas the grouping appelet does not see the contents of the second contacts folder in which they reside. If I can achieve that I can mail attachments to a group with ease. If anyone knows how to establish a second contacts folder as a bona fide storage I'll be pleased to know Pete

Re: Multiple contacts folders in Outlook 2007 "Gordon" <gordonbparker[ at ]yahoo.com.invalid> 12/30/2008 5:31:27 PM "Parish Pete" <ParishPete[ at ]discussions.microsoft.com> wrote in message news:C853A158-975D-43B0-9FC3-5BD9883BC624[ at ]microsoft.com... [Quoted Text] > > > "Gordon" wrote: > >> "Parish Pete" <ParishPete[ at ]discussions.microsoft.com> wrote in message >> news:45344836-9970-44C9-8FA1-02676B25B79A[ at ]microsoft.com... >> >I want to email a message with an attachment to around 50 people. >> > >> > Their details are in an Access database and I can export their details >> > to >> > a >> > second 'contacts' .pst folder. So far so good! >> > >> > All those people need to be in the same distribution list. When I go >> > to >> > add >> > them, only the contacts in my normal default contacts folder are >> > displayed. >> > >> > I could add them to normal contacts folder but it would better to keep >> > thing >> > tidy. >> > >> > If only the Word mail merge from Access data would send message text >> > plus >> > pdf attachment this would be unnecessary! >> > >> > Any help welcomed. >> >> >> Have a look here to see if this might help: >> http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm >> >> -- >> Asking a question? >> Please tell us the version of the application you are asking about, >> your OS, Service Pack level >> and the FULL contents of any error message(s) >> >> Gordon, > > Many thanks. I had read this before but it goes deeper than I want to > delve. > > The bottom line is that I have 200 contacts in the default contacts folder > and I don't really want to add the other 50 and the trawl through adding > them > to a group. > > I'd really like to keep the two sets separate. I'm nearly there, if I > could > just group them, alas the grouping appelet does not see the contents of > the > second contacts folder in which they reside. > > If I can achieve that I can mail attachments to a group with ease. > > If anyone knows how to establish a second contacts folder as a bona fide > storage I'll be pleased to know > > Pete Have you thought about using a Category? Add them to your single Contacts folder and give them all the same Category.... -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s)

Re: Multiple contacts folders in Outlook 2007 "Russ Valentine [MVP-Outlook]" <russval[ at ]gmail.com> 12/30/2008 9:08:50 PM Transferring the recipients from Access to Outlook accomplishes nothing. You can use an Access database as the source for a mail merge just as easily as Outlook. Mail merges with attachments have always required third party software no matter what the data source. -- Russ Valentine [MVP-Outlook] "Parish Pete" <ParishPete[ at ]discussions.microsoft.com> wrote in message news:45344836-9970-44C9-8FA1-02676B25B79A[ at ]microsoft.com... [Quoted Text] >I want to email a message with an attachment to around 50 people. > > Their details are in an Access database and I can export their details to > a > second 'contacts' .pst folder. So far so good! > > All those people need to be in the same distribution list. When I go to > add > them, only the contacts in my normal default contacts folder are > displayed. > > I could add them to normal contacts folder but it would better to keep > thing > tidy. > > If only the Word mail merge from Access data would send message text plus > pdf attachment this would be unnecessary! > > Any help welcomed.